Both subtasks and checklists help break down a task into smaller, manageable parts, but they serve different purposes and offer different levels of detail.
What are subtasks?
Purpose: Smaller, more detailed tasks that are part of a larger main task.
Structure:
Can be linked to a main task or converted into a standalone task if needed.
A subtask has most of the same properties as a regular task (e.g., assignee, due date, tags, custom fields, attachments, comments, etc.).
Dependencies are not available for subtasks, as they are already inherently connected to the main task.
Best for: Complex tasks that require their own workflow or tracking, separate from simple checklist items.
What are checklists?
Purpose: Simple items to be completed as part of a task.
Structure:
Can belong to a main task or be included within a subtask.
Each checklist item can be assigned to an individual for accountability.
Users can tick off items once completed.
Best for: Straightforward actions or reminders that don’t require their own due dates, attachments, or discussions.